FUTUROOT helps an Agro Business to move from Process Assessment to Intelligence Platform

• Client: Leading Agro Industry Company
• Industry: Diversified Agro – Industrial (Animal Feed, Dairy, Poultry, Food Processing)
• Region: India

Exec Summary

Our customer is a ₹5,000 crore agro-industrial company, where FUTUROOT was engaged alongside IBM during a primary high-level assessment for SAP transition – to work first on P2P processes to derisk complexities during actual SAP S/4HANA Migration. FUTUROOT’s data-driven approach revealed 15,409 process variants where leadership expected much lesser and is being expanded upon our client’s audit team requested 150+ additional KPIs.During implementation, FUTUROOT co-developed data extraction capabilities with SAP S/4HANA migration compatibility. This helped customer to reduce master data volume by 66%.

The platform subscribed for a one-time assessment is being explored as an infrastructure for continuous monitoring and innovation.

At a Glance

 

The Pilot (FUTUROOT Pulse P2P)	238,000 transactions (58,035 crore), 15,409 variants vs. much lesser numbers assumed, a 46-day bottleneck, resource concentration handling 53% of clearances, and circa 15% segregation-of-duties violations.
The Extension (FUTUROOT – Data Intelligence)	co-developed data remediation, improvement and migration capabilities (66% data reduction: 80,000 → 27,000 materials)
The Expansion(FUTUROOT – Audit & Compliance Shield – Work in Progress)	Audit team requested 150+ KPIs, Theme based Audit Reporting on P2P, O2C, Inventory Theme 1: PR / PO / GRN / Invoice Integrity Controls, Theme 2 : Vendor Master / Compliance / MSME Controls, Theme 3: Financial Integrity & Tax Compliance Controls Theme 4: Inventory, Quality & Consumption Controls Theme 5: Rate, Price & Trend Analytics Theme 6: Logistics, Incoterms & Freight Controls Theme 7: Internal Audit Behavioural Analysis (User-Based)
The Evolution (FUTUROOT – Control Tower – Proposed)	One-time assessment → continuous monitoring platform → operating system for process discipline and compliance -> Quarterly cycle of Insight Recommendation->Corrective Action ->Review-> Adapt -> Reiterate

The Challenge

Our customer, a ₹5,000+ crore agro-industrial company, was preparing for SAP S/4HANA migration. IBM’s traditional assessment delivered maturity scores but not specifics. Percipere, proposed a fact-driven analysis focused on P2P to start with.

The Solution: 100% Transaction Intelligence in 6 Weeks 

The Finding

FUTUROOT extracted 238,000 P2P transactions from customer’s SAP ECC system, between April 2024 and March.The findings were materially different from traditional assessments.

• Process Complexity: 15,409 distinct process variants identified where leadership assumed much lesser! The most common variant – 27% of cases, representing a fifth of the business averaged a 66.4-day cycle time.
• Invoice Automation Opportunity: The 46-day invoice clearing cycle time reflected resource concentration in 53% of all clearances – pointing to optimization opportunities through automation or workload rebalancing
• Supplier Performance: A 38.62% late delivery rate identified, with two specific mills accounting 14,000+ late deliveries.
• Controls Strengthening Roadmap: 15% segregation-of-duties improvement opportunities were identified.The analysis provided visibility into specific business units (e.g., Poultry) requiring priority attention.

“Traditional consulting provided only directional guidance. Our P2P is at maturity level 3 with automation opportunities. FUTUROOT provided precision: which of the 15,000+ variants to standardize, which supplier mills to address for late deliveries, and which business units to prioritize for control strengthening all traceable to specific transactions. It helped us concentrate on the areas where automation opportunities lie. – Cutomer’s Leardeship Team

Business Impact: The Evolution from Pilot to Platform

Phase 1: The Findings

The precision of the P2P findings delivered actionable intelligence backed by transaction IDs. Our customer made a decision to extended FUTUROOT to O2C, Inventory, and Manufacturing, (currently ongoing) making it the intelligence layer for Phase 2.

Phase 2: First Expansion (FUTUROOT- Compliance and Audit Shield)

Our customer’s audit team identified value beyond standard process mining. They requested 50+ additional KPIs requiring integration of master data with process data – questions such as: “Show all price changes by User X on materials from Vendor Y in Plant Z.”

Standard process mining focuses on event sequences. These audit requirements demanded cross-dimensional data relationships that most process mining tools cannot support.

During the engagement, the technical team extended FUTUROOT’s capabilities to integrate master data with process data, enabling dimensional drill-downs typically unavailable in process mining platforms. This innovation was driven by audit needs and enabled by ERP domain expertise. FUTUROOT also developed an AI enabled
feature that converses with the User to create KPIs drastically reducing dependency and empowering business to take control of future requirements.

Audit adoption will establish the foundation for continuous operational monitoring.

Phase 3: Second Expansion ( FUTUROOT – SAP S/4HANA Data Intelligence)

SAP S/4HANA implementation introduced the data migration challenge common to every ERP transformation. Our cutomer faced more than a decade of SAP ECC data across 15 company codes consolidating into 6–7. SAP’s Excel-based migration approach would have required months of extraction, transformation and manual review for 80,000
material records. Besides,

• SAP S/4HANA pricing includes database size; every redundant record increases cost
• Manual review delays go-live
• Manual data entry introduces errors into the new system

Our customer’s requirement was explicit: “We want a partner with a tool to clean the data before migration.”

Percipere co-developed FUTUROOT’s data migration engine to:

• Extract master data from SAP ECC
• Apply automated rules to identify duplicates
• Transform data for organisational remapping (15 codes → 6–7)
• Generate SAP-compliant XML templates for direct upload

Results: material master reduced from 80,000 to 27,000 records (66% reduction), lower SAP S/4HANA cloud costs, faster go-live through automation, and error-free migration.

“FUTUROOT is cleaning the data and giving it in the required format so I don’t have to manually feed it. You need SAP consultants who understand how master data objects work to build something like this.” – Client

This differentiated FUTUROOT’s market position: process mining vendors analyse processes, data migration tools move data, FUTUROOT does both – grounded in actual usage patterns.

Phase 4: Embedding as Operating System (FUTUROOT – Control Tower)

Customer’s audit team will adopt FUTUROOT for continuous monitoring of more than 150 KPIs across all core processes. Segregation-of-duties violations will be tracked in real time, supplier performance monitored
continuously, and process conformance will be measured dynamically.

The tool subscribed for a one-time assessment will become the intelligence layer for our customer’s digital operations – the control tower for process discipline, compliance monitoring, and transformation management. Our customer continues to see potential in FUTUROOT to evolve into a comprehensive analytical tool.

Key Takeaway

Our customer’s expansion pattern – pilot → audit intelligence → data remediation & migration → continuous monitoring – demonstrates how domain expertise drives product innovation that becomes embedded infrastructure. :

• FUTUROOT integrates diagnostic intelligence with execution – data cleanup, migration automation, and SAP compliant output – addressing the full transformation lifecycle.
• Co-Innovation philosophy built by ERP experts – capabilities were built during engagement because deep SAP experience enabled teams to recognise needs mid-project and deliver solutions that worked.

About FUTUROOT: Enterprise process intelligence platform purpose-built for mid-market organisations undergoing ERP transformations, combining process mining with master data integration and migration capabilities.

About Percipere: Business transformation partner with 500+ ERP implementations across 30+ countries. SAP Gold Partner with deep expertise in SAP S/4HANA, finance transformation, and intelligent automation. FUTUROOT was born from Percipere’s implementations.