Procure-to-Pay Challenge
Explore Other Finance and Compliance Topics:
The Procure-to-Pay Challenge
Every buying decision is a chance to secure better terms and strengthen a supplier relationship. Procure-to-Pay (P2P) ties those decisions through to the final payment, keeping costs in check, suppliers on side, and operations moving. A healthy P2P should build resilience and supplier trust while keeping costs down. If you’re seeing budget overruns, supplier pullbacks, or cash being stuck in the cycle, the process requires attention.
Most P2P breakdowns aren’t dramatic. They’re small, recurring, and costly over time.
- A requisition waits two days for an approver who’s on holiday.
- A PO is sent back for a missing field that could have been auto-filled.
- A delivery note doesn’t match the invoice, so the system blocks payment.
- A supplier misses their delivery window because they’re still waiting for a PO confirmation.
Individually, these feel like “just the way things are.” For a CFO’s office on the P&L it adds up to cash leakage, supplier strain, and wasted effort, collectively diluting profitability, trust, and efficiency every day.
Why FUTUROOT is Your P2P Process Mining Solution
Process mining reconstructs the actual P2P flow from event logs (PR → PO → GR → IR → Invoice → Payment). It shows what really happens, how often, and where time and rework accumulate. FUTUROOT reads your P2P data like security footage—it finds where cash gets stuck, fixes it in your systems, and stops you from solving the same problems twice.
With FUTUROOT, you get:
Evidence, not opinion
Rebuild cases from IDs and timestamps; measure PR→PO lead time, GR/IR aging, and invoice-block duration using P50/P90 percentiles (not blunt averages).
Conformance at scale
Test execution against policy (PO-first, 3-way match, SoD). Size non-compliant spend and $ exposure.
Root-cause patterns
Link exceptions to vendor, plant, material group, or requester with simple filters/cohort comparisons.
Actionable Improvement
Flag block aging, missing GR, and missing PO reference before discounts are lost or payments go late.
Control and verify
See where cash is stuck (GR/IR, late approvals) and show before/after results on a single shared model for Procurement, AP, and Finance.
FUTUROOT Features at a Glance:
| Supplier StageP2P Stage | What FUTUROOT Surfaces (live) | Action & KPI Impact |
|---|---|---|
| Requisitioning | Approval loops, missing data, P90 PR → approval time | Auto-escalate high-value requests; fix mandatory fields; auto-approve low-value → PR Throughput ↓ |
| Purchase Orders | PO creation lag, late change rate, missing confirmations | Enforce confirmation SLAs; freeze post-confirm changes → On-Time Delivery ↑, rework ↓ |
| Goods Receipt (GR/IR) | GR/IR mismatches, aging, partial receipts | Daily mismatch queue; tighten receipting discipline → 3-way match ↑, invoice blocks ↓ |
| Invoicing | Late entries, recurring error codes, block aging, first-time-right rate | Vendor EDI enablement; master-data fixes → On-Time Payment ↑, rework ↓ |
| Payments | Discount windows, duplicate-pay risk, due-date exposure | Schedule to terms; prioritise high-value discounts; stop duplicates → Discount capture ↑, penalties ↓ |
Related Resources
blog
Process Intelligence: The Modern CFO’s Tool for Smarter Finance and Risk Control
Today’s CFOs face a perfect storm of geopolitical instability, inflation, and complex regulations, where traditional tools like spreadsheets and BI dashboards reveal past issues but cannot predict or explain emerging risks.
case study
Standardising Global Operations with Data-Driven Process Intelligence
A Turkish brewer faced inconsistent processes across countries. FUTUROOT used process mining to benchmark and standardise operations, improving efficiency, compliance, and enabling €1.2 million in automation savings.